Executive Assistant

About the Role
We are seeking an experienced Executive Assistant to provide comprehensive support to the Director of Development and Campaigns (Fundraising) within a prestigious higher education institution. This is a fast-paced and varied role requiring exceptional organisational skills, sound judgement, and the ability to manage competing priorities while maintaining a professional and discreet approach.

As an Executive Assistant, you will play a key role in ensuring the efficient running of the Director's office, acting as a trusted point of contact for internal and external stakeholders and helping to maximise the effectiveness of the Director's time.

This Executive Assistant role is a hybrid, full-time, 35 hours per week, Mon – Friday based in Central London.  This role is a hybrid role, predominantly in the office on Tuesdays and Thursdays each week, with additional office attendance required at times depending on business needs.

Key Responsibilities

• Complex diary and inbox management, coordinating a busy schedule of meetings and commitments.
• Organising meetings, preparing agendas, papers and minutes.
• Drafting, proofreading and formatting correspondence, presentations and reports.
• Managing travel arrangements and itineraries.
• Acting as a first point of contact for internal and external stakeholders.
• Supporting budget administration, expenses, purchase orders and invoice processing.
• Maintaining accurate records, filing systems and databases.
• Assisting with team administration, including meeting coordination and onboarding activities.
• Supporting relationship management activities through accurate record keeping and follow-up communications.

About You

You will bring:

• Significant experience working as an Executive Assistant or Personal Assistant supporting senior leaders
• Experience within higher education, fundraising, membership, charity, or other complex organisations would be advantageous.
• Proven experience managing complex diaries and coordinating multiple priorities.
• Exceptional organisational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• The ability to handle sensitive information with discretion and confidentiality.

What's on Offer?

• Opportunity to work within a respected and collaborative higher education environment.
• Varied and interesting role supporting senior leadership.
• Hybrid working arrangement with a blend of office and home working.

If you are a highly organised Executive Assistant who is immediately available, who thrives in a busy environment and enjoys supporting senior stakeholders, we would love to hear from you.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.