A Personal Assistant (or PA) job within a charity or other not for profit organisation involves supporting a Manager, Director, CEO or team and providing administrative and secretarial support. A PA job can also be referred to as a Secretary, Team Secretary or Executive Assistant.
Responsibilities & Duties for PA Jobs
A Personal Assistant job involves being the main point of contact for a Manager, Director, CEO or team both internally and externally.
Day to day duties include:
- handling telephone enquiries
- managing diaries and booking travel
- handling email, fax and post
- taking minutes in meetings
- producing presentations/ documents
- typing correspondence
- managing budgets and projects
- supporting senior management
Skills Required for PA or Secretarial Jobs
General office experience as a Senior Administrator or Secretary is required for most PA jobs, with good interpersonal skills. A degree or secretarial studies qualification is beneficial, along with excellent communication skills and attention to detail at all times. The ability to multitask and an understanding of confidentiality issues are essential, as are outstanding organisational skills and the ability to work on a one-to-one basis.