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Facilities & Admin Manager - North West London Charity - £30k - EXPIRED

Job Title Facilities & Admin Manager - North West London Charity - £30k - EXPIRED
Contract Type Permanent
Location London
Salary £30k per year
Job Published 26 Aug 2016
REF J57297JR
Contact Name Finance Team
Contact Email finance@tpp.co.uk

Job Description - EXPIRED

A leading homelessness charity is seeking an experienced Facilities and Administration Manager for a new role in one of their branches based in North-West London. The role will involve sitting on reception and managing a team of volunteers, whilst overseeing Health & Safety, buildings management and maintenance, budgeting and general office administration.

Duties:

-Take the lead role on Facilities Management including Health and Safety

-Maintain health and safety records including fire, first aid, all health and safety checks and accident log books and ensure reporting internal and external, including reporting to RIDDOR is completed where required

-Manage all ‘building’ aspects of events that are held in the building liaising closely with all staff involved to ensure they run professionally and efficiently.

-In liaison with the head office Facilities Management department, negotiate and manage all service contracts including; security, maintenance, cleaning, testing of fire systems, PAT testing, waste disposal and recycling

-Liaise with landlord regarding repairs and maintenance where appropriate

-Assist in the preparation of reports for the Director, the Senior Management Team, funders and awarding bodies

-Take responsibility of the day to day Petty Cash management and purchase order requests

-Order stationary and on top of basic office supplies and procedures

-Ensure smooth running of reception, including consistent and quality cover during office hours;

-Work in collaboration with Volunteer Coordinator in recruiting, training and supporting volunteers

-Occasional evening and weekend work will be required

Candidate requirements:

-Experience of providing administrative support to a team including creating and maintaining administrative systems and producing reports

-Experience of facilities or office management and/or providing hard & soft services including first line response

-Experience of Health and Safety compliance including knowledge of relevant legislation and completion of risk assessments

-Experience of line managing volunteers and supporting them to develop skills

-Experience of financial processes such as purchasing, monitoring budgets and petty cash

-Experience of facilitating meetings and events and taking minutes

-Desirable, though not essential to hold a recognised Health and Safety qualification at IOSH or NEBOSH national certificate level

Please send your CV for immediate consideration

Ref: EXPIRED - J57297JR | Published: 26th Aug 2016