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Volunteer Executive PA

Volunteer Executive PA

  • Location:

    West London, London

  • Sector:

    Volunteer

  • Contract type:

    Volunteer

  • Contact:

    Volunteers

  • Contact email:

    volunteers@tpp.co.uk

  • Job ref:

    LF2107_1605609151

  • Published:

    15 days ago

  • Expiry date:

    2021-02-15

Volunteer Role Title: Executive PA
Objective(s) of Role: To provide an effective administrative service for Family Services and to support the CEO with overall administration for TAP.
Location: Home-Based
Role reports to: CEO

The Transforming Autism Project is a brand-new charity focusing on very early intervention for autistic children. Our goal is to truly transform lives through:

  • family services in parent groups, in the home and online,
  • a unique Autism Parenting Hub of comprehensive guidance, support & community
  • and ultimately, through our life changing Mifne Treatment Centre (details here)

We also challenge conventional perceptions of autism and offer our own radical and empowering perspective. This can be seen in our TED talk, which has now been viewed by over 150,000 people and received great acclaim from the autistic community.

What is distinctive about our approach is that it focuses of facilitating a strong relationship between child and parents, based on understanding and trust, as a primary means of reducing anxiety and giving the child a real feeling of being looked after, so that they can focus more of their energies on realising their potential, rather than managing anxiety.

We are currently at a very early stage in our development and are trying to raise the money to launch our first phase of family services over the coming months. To that end, we are looking to create a team of capable and dedicated volunteers to ensure our success.

As a startup, many of our administrative tasks are not being managed as well as they might be. We are looking for someone to gradually take ownership of these tasks, implement great but simple processes and make sure that things run smoothly

To find out more about our goals, values and plans, please view our brochure.

Broad Outline of Tasks and Activities

Manage the administration for the Family Services, enabling their smooth running:

  • Monitoring mailboxes, reading and writing responses as appropriate
  • Liaising by email and phone with potential and existing parents and carers, providing a seamless support to therapists and service users
  • Create and manage effective tracking documentation
  • Ensure all written communication is dealt with in a timely fashion
  • Be the focal point for communication within the Family Services Team, ensuring that therapists and families are informed and up to date with all relevant matters
  • Organise meetings when requested, ensuring all parties are informed managing projects


Manage overall all administration of the TAP:

  • Create and manage effective tracking documentation
  • Ensure effective management of correspondence - devise/maintain office systems, including data management and filing
  • Arrange meetings when requested (proactively arranging with participants)
  • Assist with agendas, draft minutes of key meetings and ensure all participants are informed of updates and actions, etc
  • Keep accurate records and carry out necessary onboarding and retiring tasks when volunteers join or leave the team
  • Update volunteers on website (if able)
  • Create PowerPoint presentations
  • Occasional Transcription (if able)
  • Carry out research when necessary


About You - Ideal Skills and Qualifications

You will have:

  • Proactve, Can-Do attitude
  • Excellent Communication Style
  • Excellent IT
  • Excellent communication, written and verbal
  • Good eye for detail
  • Desire to learn
  • A reflective attitude to tasks
  • Capable of problem solving
  • Creative approach
  • Experience of providing great admin
  • Proven work experience as a Personal Assistant, ideally within a charity

You will be:

  • Positive and proactive
  • Desire to make a difference
  • Committed
  • Discrete and confidential


Our Values

Unconditional Respect

  • Kindness
  • Trust--based collaboration
  • Responsivity

Courage

  • Pioneering big thinking
  • Ambition
  • Perspectives, not positions

Purpose

  • Positive approach
  • Ownership
  • Continuous learning improvement


How to Apply

To apply for this volunteer role, please send a CV to jobs@transformingautism.org along with a cover letter highlighting why you would like to volunteer with us, and any connection to autism you may have.

You can also find out more about our volunteer recruitment process at https://transformingautism.org/joinus/

(Please note, this is a volunteer role, and the volunteer role description is written based on the premise that you are a volunteer, not an employee or worker.)

The Transforming Autism Project value diversity and we're committed to creating an inclusive culture where everyone is able to be themselves and to reach their full potential.