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Treasurer - Home-Based

Treasurer - Home-Based

Our Time is a small charity with big ambitions. We are currently looking for a new treasurer to take over from our current incumbent who is retiring after three years in the role.

Our Time's mission is to help the 3 million children and young people who have a parent with a mental illness. We work with local partners to deliver local multi-family workshops and in schools to equip them to recognise and address this vulnerability. Because this group is not recognised in any mental health policy at national level we are not commissioned, but have to finance our work through donations, grants and earned income. We have been successful in doing this for the last 12 years as our audited accounts will show. We are growing in reach and influence but there is still a long way to go to become sustainable in the long term. We need a treasurer who will support the board and the chief executive to ensure financial stability and sustainability by advising and guiding us in this effort.

We need a qualified accountant with experience who is willing to support our board and finance manager by offering practical help in the form of assisting in the creation of long-term organisational budgets and short term project budgets. We have in place s process for tracking and reporting on income and expenditure, reporting to the board through the finance committee. The Treasurer will need to provide support for funding bids when necessary. Because we are small and have limited resources we require a more hands-on approach than you would expect in a larger charity where there is a finance department. We do have a part time finance manager who maintains Quick Books to trial balance, pays suppliers and raises sales invoices, manages the bank accounts, creates and monitors project budgets.

The Role

The Treasurer has an oversight role covering all aspects of financial management, working closely with other members of the finance committee and the board to safeguard the organisation's finances.

In summary, the Treasurer is responsible for:

  1. General financial oversight
  2. Financial planning and budgeting
  3. Financial reporting
  4. Contributing to funding, fundraising and sales

Given these responsibilities, the Treasurer typically acts as an information and reference point for the Chair and other committee members: clarifying financial implications of proposals; confirming legal requirements; outlining the current financial status; and retrieving relevant documentation.

Responsibilities of the Treasurer:

  1. General financial oversight
  • Oversee and present budgets, forecasts and financial statements to the finance committee and board
  • Liaise with designated staff about financial matters
  • Ensure that appropriate financial systems and controls are in place
  • Ensure that record-keeping and accounts meet the conditions of funders and statutory bodies
  • Ensure compliance with relevant legislation
  • Be a critical friend to the finance manager
  1. Financial planning and budgeting
  • Prepare and present budgets for new and ongoing work
  • Advise on financial implications of strategic and operational plans
  • Present regular revised financial forecasts
  1. Financial reporting
  • Prepare and present regular management accounts and reports on the organisation's financial position to the finance committee and board
  • Prepare annual accounts for audit and liaising with the auditor
  • Advise on the organisation's reserves and investment policy
  1. Funding, fundraising and sales
  • Contribute to the organisation's fundraising strategy
  • Ensure use of funds complies with conditions set by funding bodies
  • Ensure fundraising and sales complies with relevant legislation and is bound by effective financial systems and controls
  • Ensure effective monitoring and reporting
  • Ensure HMRC receives gift aid submissions at least annually

The time commitment is estimated at approximately 2 days per month which includes attending quarterly finance committee and separate quarterly board meetings plus an annual strategy away day. Time will be required to prepare finance committee and board papers, statutory accounts, liaison with the auditor and providing ad hoc financial advice etc.

Interviews will be held virtually due to COVID restrictions and we hope to have someone in place by end of November, at the latest. Our financial year ends on 31st March and we would like the new Treasurer to have time to get to grips with the charity and its aims before filing the first set of accounts.

Closing date: 12th October 2020

To apply, please email your CV with cover letter to Dympna Cunnane,

If you have any questions, or wish to discuss the role further, please feel free to call Dympna on 07800 976 778.