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Team Administrator (HR)

Team Administrator (HR)

  • Location:

    London, England

  • Sector:

    Office & Specialist Support, Administration

  • Contract type:


  • Salary:

    Up to £22312 per annum

  • Contact:

    Penny Raven

  • Contact email:

  • Salary high:


  • Salary low:


  • Job ref:


  • Published:

    about 2 years ago

  • Duration:

    6 months

  • Expiry date:


  • Start date:


  • Consultant:


Team Administrator (HR) - 6-month contract

Our client a small community based mental health charity is seeking a strong administrator, coming with prior office based experience to support them in the HR team of 2 staff, reporting to the Head of HR, and supporting alongside another assistant, this is a great opportunity to learn and to be a part of a growing organisation.

Main Responsibilities

  • To be the first point of contact for day-to-day routine HR questions and queries.
  • Management of the HR inbox, ensuring issues and queries are handled in a fair and consistent manner in line with policies and procedures, escalating queries to HR Officer when required.
  • To maintain an accurate HR filing system for all employees
  • Notetaking at formal meetings when required.
  • Responsible for producing all HR documentation/ letters - new starter & leavers, contracts, variations in terms
  • Coordinating documents for HR processes
  • To carry out DBS applications for new and existing employees as required, dealing with any follow up queries or issues
  • To assist HR Officer with the monthly payroll amendments (new starters, contract amendments, sickness absence pay etc.
  • To carry out all administration with in relating to recruitment and selection.
  • To liaise with managers to organise on boarding and induction of new staff member
  • Inputting and maintenance of HR information for employee's e.g. new starters, leavers, salary increases etc.
  • To support the HR Officer with administration of the HRIS system for recording holidays and sick absence
  • To run reports on absence, holidays, new starters when requested.
  • To assist staff as necessary in the use of HRIS system and run any necessary training
  • To carry out any other duties commensurate with grade.



  • Experience of working in a busy office environment
  • Experience of working to tight deadlines
  • Strong Knowledge of administrative systems, including online databases
  • Intermediate level MS Office skills (creation of tables, mailmerge, Outlook rules, basic formulas)
  • Able to carry out simple calculations
  • Ability to prioritise and complete competing workload
  • Experience of dealing with customer calls in person, by telephone and in writing
  • Clear communicator- both orally and in writing
  • Can demonstrate use of initiative when dealing with problems as they arise