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Project Administrator

Project Administrator

  • Location:

    London, England

  • Sector:

    Office & Specialist Support, Administration, Programmes, Projects

  • Contract type:

    Contract

  • Salary:

    Up to £25500 per annum + Pro rata down for part time

  • Contact:

    Gemma Hannington

  • Contact email:

    ss.perm@tpp.co.uk

  • Salary high:

    25500

  • Salary low:

    25500

  • Job ref:

    J73383GH_1582208980

  • Published:

    about 2 months ago

  • Duration:

    9 Months

  • Expiry date:

    2020-02-25

  • Start date:

    ASAP

TPP are recruiting a Part time Project Administrator. This role would be 3 or 4 days a week. This would be a contract until December 2020

The purpose of this role is to be proactive in all aspects of this fast pace project, to coordinate project activities by managing schedules, arranging assignments and preparing action plans and otherwise assisting the Project Manager in all administration functions and processes in line with the project methodology.

Some of the responsibilities would be:

* Act as the first point of contact for all inquiries in connection with the project (including from PAs, clergy, parishes and contractors), providing help and support or co-ordinating and tracking a response from others involved in the project;

*Prepare and provide documentation to internal teams and key stakeholders and lead pro-actively on all administration matters;
*Support the Project Manager with the development of project documentation, managing meetings and communications to a high standard;
*Prepare, organise and distribute all necessary project materials to contractors and other stakeholders in line with the project methodology;
*Organise and attend all project meetings and meetings of the Reference Group, distributing papers, taking notes and preparing minutes, ensuring their agreement and timely distribution;
*Through the development of appropriate excel spreadsheets and other systems, support the Project Manager and Safeguarding Manager to develop project plans and reporting to various stakeholders, including monitoring project expenditure, project risks and setbacks and referring issues as appropriate to the Project Manager;
*Under the direction of the Project Manager and Safeguarding Manager, coordinate the distribution of work packages and other delegated tasks to project leads and other contractors;
*Collaborate and support the development of high calibre project presentations and papers reporting progress of the project.

To be successful in this role you will need the following:
* Experience as a Project Administrator
*Ability to communicate effectively
*Ability to establish effective working relationships with a range of external and internal stakeholders at all levels
*Ability to synthesise/analyse complex information and/or large volumes of data and present it clearly and precisely, both verbally and in writing
*Thorough attention to detail, a systematic approach to tasks and high standards of accuracy and efficiency
*IT literate (MS Office Suite including Excel, Access) - proficiency in particular in Excel
*Good people skills and teamworking
*Fluency in spoken English and ability to write clearly in English

*Professional and confident manner
*Able to work under pressure with tight deadlines with many and varied tasks and prioritise work to meet time-scales
*Used to dealing with a wide variety of people
*Ability to keep confidentiality, honesty
*Willingness to learn

If this role is of interest please get in contact ASAP