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PA to Director

PA to Director

My client a well know international development charity are currently recruiting for there London office a PA to support their Director. .

The Personal Assistant to the Director is a key part of our team and will help to support the Director and whole team.

Hours-9.30am to 5pm, Monday to Friday. 6.5 hours a day/32.5 hours a week. Some flexibility would be considered.

Location- London

Contract- Temporary

Key Responsibilities

The Personal Assistant will provide a full administrative and secretarial support to the Director.

  1. Maintaining office systems, including data management and filing
  2. Arranging all travel needs including tickets, visas and accommodation
  3. Screening phone calls and enquiries and, when appropriate, handling them
  4. Meeting and greeting visitors. (The PA will often be the Director's first point of contact with people from both inside and outside JM.)
  5. Organising diaries and making appointments
  6. Dealing with incoming email, faxes and post; often corresponding on behalf of the Director
  7. Taking dictation and minutes, if required.
  8. Organising/attending meetings and ensuring the Director is well prepared for meetings
  9. Liaising with visitors, supporters and other staff in person or by email or phone
  10. Any other duties to achieve the overall purpose of the job

In addition to relevant experience and secretarial/administrative knowledge, candidates will need to show evidence of the following

Exceptional written and oral communication skills;

Excellent word processing and IT skills, including knowledge of a range of software packages

Proven ability to work under pressure and to tight deadlines;

Excellent organisational and time management skills;

Ability to work on your own initiative;

Honesty and reliability;

Keen attention to detail;

Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

Discretion and an understanding of confidentiality issues.

Ideally, an understanding of, and commitment to, the Values, Vision and Mission of Jesuit Missions