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Operations specialist

Operations specialist

  • Location:

    London, England

  • Sector:

    Operations

  • Contract type:

    Permanent

  • Salary:

    £24000.00 - £28000.00 per annum

  • Contact:

    Gemma Hannington

  • Contact email:

    ss.perm@tpp.co.uk

  • Salary high:

    28000

  • Salary low:

    24000

  • Job ref:

    J74535GH_1616074041

  • Published:

    about 1 month ago

  • Expiry date:

    2021-04-17

  • Start date:

    ASAP

TPP are very excited to be working with an international, forward thinking, dynamic charity. This charity is developing the roadmap for a sustainable, secure, and just protein supply. They identify the most effective solutions, advance open-access research, bring new talent to the field, and empower partners. They are building a world where alternative proteins are no longer alternative.

Due to growth they have an exciting opportunity for an Operations specialist to join the Europe team. If you would like to be part of a high-impact team and work with them to transition the global food market away from factory farming and toward products that are better for our environment, food security, global health, and animals this could be the role for you.

This is a remote role. You will meet with the team a couple of times a year.

You will lead on and contribute to a wide range of areas of day-to-day business support operations, including but not limited to recruitment, remote office administration, finance, internal systems such as fundraising operations, responding to enquiries, and supporting our growing team in all areas of our work. Reporting to our Head of Operations, you will:

-Enable the smooth running of Europe's operations through effective, intelligent and efficient problem-solving.
-Lead on areas of Europe's hiring process, including advertising and promoting roles, corresponding with candidates, setting up assessments, contracting, and elements of onboarding, so that our candidates experience a fair, accurate, professional and thoughtful process.
-Work with the Head of Operations to manage service providers and coordinate outsourced operations functions such as accounting.
-Provide human resources support including staff development processes, coordinating staff surveys, sourcing training and development providers, coordinating the provision of insurance and other benefits, and -finding creative solutions, processes and systems to enable our incredible team to perform to their full potential.
-Organise travel, accommodation and scheduling for staff retreats, conferences, etc.
-Lead our responses to enquiries, including representing Europe to external stakeholders, using our CRM system, dealing with questions or passing them to other members of the team as needed.
-Potentially help to manage payroll, finance and accounting procedures including payment of invoices and reporting to donors. Overseeing the admin and reporting from external grant-funded partners.
-Potentially assist with the administration of our fundraising/development work.
-Potentially lead on project management and event organisation/planning (in future).
-Potentially oversee a Europe Intern and Fellow Programme, including assisting with recruitment, selection, onboarding and management.
-Assist the Managing Director, providing diary, administrative and research support as required.
-As required, work with colleagues in all functions (Development, Policy, Communications, Corporate Engagement, Science and Tech) on specific, impactful tasks, projects or research.

To be successful in this role you must have:
-A passion for the charities philosophy and mission.
-The ability to demonstrate an aptitude for the type of work outlined above, and to learn quickly. You don't necessarily need to have worked in an Operations role before. It would be an advantage to have demonstrable experience in one or more of the following: administration, operations, establishing and running processes, project management, recruitment, HR, finance, or other relevant area.
-Exceptional written and oral communication skills.
-A passion and talent for devising and managing effective systems, fixing problems, and ensuring accurate and efficient administration.
-A personality that gets enjoyment and satisfaction out of making things run smoothly and 'making the magic happen'.
-Excellent people-skills; the ability to build strong, collaborative and positive relationships, and work well with colleagues and stakeholders.
-A can-do approach; an efficient and well-organised self-starter with the drive and initiative to take responsibility for delivering results. You must be willing to help with a wide range of tasks, some of which will at times be repetitive and unglamorous.
-Strong prioritisation and time management skills to manage multiple projects simultaneously and meet deadlines.
-Comfort working remotely in a rapidly-growing and evolving organisation: the ability to work well independently and under pressure.
-High level of IT literacy, including comfort with spreadsheets/databases and a willingness to learn new software packages. Professional experience with Google Suite, Quickbooks, Asana, and/or Salesforce would be welcomed.
-Fluent English (at CEFR C2 level), both written and spoken. We would also welcome applications from candidates who, in addition, can work in other major European languages.

If this role and opportunity interests you please get in touch ASAP