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Honorary Secretary

Honorary Secretary

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    Trustee / Non-exec Director

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  • Published:

    over 3 years ago

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Job Description

Misión Mexico is recruiting an Honorary Secretary to join their Board. This is wonderful opportunity to be involved in an organisation that has a great impact and helps some of the most vulnerable and disadvantaged children in one of the poorest parts of Mexico. It was set up in 2001 and has helped to transform the lives of over 250 children, giving them a much-deserved second chance through providing education and loving, stable home.

About the Organisation

Misión México (UK) is a registered charity established to support Albergue Misión México in Tapachula. Albergue Misión México is situated in Tapachula, Chiapas, Mexico, and is a registered charity in Mexico. Children are referred by the Government Welfare Department and we provide a loving and stable home for them for as long as they need it.

The refuge receives no ongoing financial support from the Mexican State or Federal Government. We are supported by people from all over the world and by formal groups of people in Mexico, Australia, USA and the UK.

Our mission statement is: to provide a loving, secure family home for children of all ages who have been abused, neglected, orphaned or abandoned, and mostly from backgrounds of extreme poverty.

Role Summary: Honorary Secretary

The Board of Trustees are jointly and severally responsible for the overall governance and strategic direction of the charity and financial health, probity of its activities, developing the organisation's aims, objectives and goals in accordance with the governing document, legal and regulatory guidelines.

In addition to your general Trustee responsibilities, you will also bring your strong administrative skills to support to the Board, your organisational abilities will ensure that the Trustee meetings and fundraising activities run smoothly and support the ongoing work of the charity. Your keen desire to get involved in all charity activities will ensure that this small but dedicated charity continues to make big things happen.

Your skills and experience will help the organisation continue delivering its different projects which support vulnerable and disadvantaged children, building their resilience, providing an education, making positive choices and improving their future.

Person Specification

The role involves working not only the UK Board, but more broadly with fundraising and communications team, both in the UK and overseas.

The Role

  • Preparing paperwork and agendas for meetings (in consultation with the Chair)
  • Taking minutes and providing back-up information as required
  • Overseeing the Board's operational procedures
  • Updating OSCR as required
  • Efficient and confidential record keeping
  • Assisting with research e.g. quotes for insurance, salary scales, etc

What we're looking for:

  • Demonstrable experience in an office/administrative environment
  • Excellent organisational skills, including organising meetings and events, minute taking and committee administration
  • Strong interpersonal skills, and eagerness to engage proactively with the Board, both in relation to strategic decision making, and ad hoc industry issues
  • Demonstrable passion for children's welfare and well-being.

Knowledge/experience in the children's charitable or voluntary sector would be a plus.

Time Commitment

The minimum commitment requirement is 21.5 hrs per year made up of one Annual General Meeting, 4 quarterly meetings (including steering groups, and task groups) and the preparation of paperwork for the Board of Trustees.

How to Apply

Applications must be made via email in the first instance. Please provide your CV and cover letter to Deborah Grossman, Board Chair stating why you are interested in the role, how your skills and experience match the person specification, how you can add value to the Board and any other relevant information.

Closing Date: 18th May 2018