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Facilities Support Officer - circa £24k

Facilities Support Officer - circa £24k

  • Location:

    London, England

  • Sector:

    Finance, IT & Facilities, Hard Services, Soft Services, Facilities

  • Contract type:

    Permanent

  • Salary:

    £24000 - £25000 per annum

  • Contact:

    Jamie Reynolds

  • Contact email:

    finance@tpp.co.uk

  • Salary high:

    25000

  • Salary low:

    24000

  • Job ref:

    J68620_1544537515

  • Published:

    4 months ago

  • Expiry date:

    2019-01-10

  • Start date:

    ASAP

A leading community charity with multiple-sites across London is seeking a skilled Facilities Support Officer role for a highly varied role covering office administration, procurement & contractor management, health & safety and site operations management and overseeing maintenance issues. You will work in a small and busy Facilities team, with a highly varied workload.

The role involves:

-Conduct regular site audits to ensure safety procedures on-site are in place and working

-Assist in carrying out safety procedures as and when required, i.e. monthly emergency lighting testing, & etc.

-Carry out weekly and monthly premises inspections and follow up on any issues raised to ensure resolution in a timely and effective manner.

-Undertake DSE risk assessments and building inductions for all new starters

-Fire alarm testing

-Carry out monthly First Aid kit checks & restock

-Administer and maintain all H&S site records and fire safety log books

-Ensure all Risk Assessments relating Premises, Fire, Programme Activity, COSHH, Manual Handling, Working at Height and any other risk assessments that are required

-Ensure compliance of hazardous substance management and storage, through maintaining the COSHH register

-Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

-Ensure office equipment, stationary supplies and consumables (such as tea & coffee, etc.) inventories are kept and up to date to ensure timely and accurate ordering for all offices

-Oversee maintenance contractors

-Assist with restocking and ordering office supplies and related matters

-Assist in the management and supervision of on-site contractors ensuring they deliver to the required standards (including inspection of works) and health and safety standards

-Assist in the procurement of contractors and services as required

-Attend staff monthly meetings in each office providing information relating to current and forthcoming facilities activities and minuting the Facilities and Resources aspects of meetings

-Contribute and assist in the management of all administrative, facilities & HSQE management systems

-Assist in financial processes to ensure that all financial management requirements relating to facilities and resourcing are completed in a timely and accurate manner

Candidate requirements:

- Experience of providing administrative and facilities support within a busy multi-office environment

- An understanding of managing workplace health and safety in relation to facilities and property resources.

- Ability to work alone and across multiple sites and confidently manage work needs, resourcing and administrative issues

- Ability to develop service contract briefs for the provision of facilities and office administrative services

- Ability to use Microsoft Office applications to a high standard, including analysis of numerical information using excel

- Abilities in and commitment to ensuring Health and Safety in the workplace

- Ability to work as part of a high performing team and to lead and advise as required and as situations arise

-Full clean driving licence desirable (not essential)

Closing date: Friday 4th January 2019.

Please send your CV for consideration.