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Executive and Directorate Planning Assistant

Executive and Directorate Planning Assistant

The Executive Personal /Planning Assistant role will provide logistical support to the Executive Director and working specifically with the Directors of the various Income Generation departments to support activities to plan for and implement our new strategy; including how we monitor and report on the delivery of those plans and the outcomes achieved

Working with the Executive Director, Director for Strategy and Performance and Finance Business Partner you will ensure the effective and efficient running of the Directorate's business planning, monitoring and reporting processes.

Working closely with all teams within the directorate, you will ensure that our plans are well integrated and across the wider organisation, not least with other Directors' support teams and with the CE's office.

Personal Specification (Essential criteria):

  • Experience as an Executive Assistant or equivalent administrative role, with responsibility for managing appointments, travel, internal and external meetings and events, and information management.
  • Practical experience of using basic tools and processes to assess a business problem and develop solutions. Examples to include stakeholder analysis, documenting organisational structures, systems and processes, problem solving, project scoping, and development of business cases.
  • Planning and management of small projects to deliver against a set of requirements
  • Good engagement skills - asking good questions, listening well, and engaging strongly with others face-to-face and in virtual meetings (conference calls or web meetings).
  • Practical problem solving ability - able to work with stakeholders to develop a good shared understanding of the problem, determine available solutions and define the scope of a project or initiative to address the problem.
  • Critical thinking skills - able to use different criteria to assess alternative solutions to a problem in order to choose a recommended way forward.
  • Excellent verbal communication and presentation skills with the ability to present information appropriately and in an engaging way to different intended audiences
  • High standard of written English
  • Skills in using Excel and database applications to work with data sets analyse and present them
  • Strong interpersonal skills and the ability to work with a range of stakeholders including Stroke Association clients, staff, volunteers and senior managers
  • Ability to plan and manage work, including prioritising and managing time so as to deliver across a number of activities simultaneously
  • Strong self-management skills with the ability to set own plans and priorities, and manage own workload to meet targets and deadlines.