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Events Manager

Events Manager

  • Location:

    London, England

  • Sector:

    Events Support

  • Contract type:


  • Salary:

    Up to £35000.00 per annum

  • Contact:

    Gemma Hannington

  • Contact email:

  • Salary high:


  • Salary low:


  • Job ref:


  • Published:

    over 2 years ago

  • Expiry date:


  • Start date:


TPP are working with an international Charity to recruit an Events Manager. This role is working from home Monday to Friday 9am to 5.30pm. You will report to the Executive Committee Chair
and assist the Conference and Study Tour Committees Chairmen and all the involved Committee Chairs.

This organisation organises two main event per year; the Annual Conference (incorporating an exhibition, Members dinner and Closing Banquet) and a Study Tour:
The Annual Conference runs from Sunday to Thursday and takes place in a different international location each year attracting 1,200 plus delegates. It is open to members and non-members.
The Study Tour is for a maximum of 50 participants and is for 7 to 10 days, in a different location each year. It is open to members only

Job Requirements
● At least 5 years' experience in Events Management in a similar role
● Excellent organizational skills
● Excellent communicator, coordinator and in managing people
● Strong experience in budgeting of events
● Experience in interacting with Associations and Committees is a plus
● Experience in website management/CRM
● Experience in office administration
● Ability to work alone and also in a team
● Ready and able to substitute any other member of staff during absence, holiday or illness should this be required

Some of the responsibilities would be:
● Planning, designing and implanting events, such as the Annual Conference, Study Tour, Exhibition or other events
● Plan and prepare at the same time future events on a 3 year planning basis
● Coordinating various external contractors related directly or indirectly with events
● Preparing and updating budgets for the Annual Conference, Study Tour and other events in cooperation with the Finance Coordinator and directly reporting to the Finance Chair
● Negotiate hotels conditions and various events suppliers
● Handling all venue and supplier invoices
● Handling events registrations through the registration software or other means
●Compilation and overseeing the production of all Conference and Study Tour literature promotional flyers, Conference brochure, pocket programme etc…
● Compilation and overseeing the production of all graphics, branding and signage at the event
● Handling sponsorships and advertising for the annual Conference
● Working with the Programme Coordinator on drafting and uploading Conference and Study Tour website pages
● Setting up of and attendance during regular conference calls
● Attendance at the annual Conference and EC Meetings (3 times a year)
● Attendance at ad-hoc meetings

Personal requirements
● Ability to work from home office
● Preferably resident in Greater London/South East England
● Social person with the ability to work in a team and also independently and be able to lead a team on-site at events
● Ability to travel internationally (for bi-annual meetings, the Annual Conference and site visits for the annual conference and also to plan future events)
● IT literate (Excel, website applications, Google Apps, MailChimp, WooCommerce, WordPress, Xero)
● Flexible in working hours (including possible evening conference calls)
● Native/Fluent English language with perfect writing skills - other languages an advantage

If you would like to find out further information about this role please get in touch. They are looking for the successful candidate to start at the end of this year. They will start Skype interviewing from September. Face to face interviews will take place in November.