Director Assistant and Business Support

Are you used to providing exceptional administrative support to Directors and Heads of Service, ensuring seamless operations? Do you have experience in managing diaries and inboxes, organising meetings, taking minutes and producing documents? Are you proactive and highly organised?

TPP are recruiting a Director Assistant and Business Support on behalf of our client, a charity dedicated to empowering girls and young women nationwide.

Work setting: Hybrid

Salary: Between £33,543 and £38,805 per annum

Contract: Permanent

Hours: Full-time (35 hours per week)

Location: London

Benefits:

• 25 day's holidays plus bank holidays, increasing 1 days per year to a maximum of 30 days.
• Up to 5 days paid volunteering days per year.
• Enhanced maternity leave.
• Pension scheme with up to 10% employer contribution.
• Life assurance of up to 4x the annual salary.
• Employee Assistance Programme.
• Healthcare cash plan and much more!

The Role:

As a Director Assistant and Business Support, you will be instrumental in managing the Director's schedule, communications, and various projects, ensuring that tasks are completed smoothly and efficiently. Your role will involve collaborating across the organisation, liaising with external contacts, and ensuring the Director's activities are well-coordinated and supported.

Main responsibilities:

• Provide a proactive and efficient Admin and PA service to the Director, acting as the first point of contact.
• Manage the Director's diary, email inbox, and communications, drafting agendas, briefing notes, and correspondence.
• Coordinate and provide administrative support for meetings, including logistical arrangements and minute-taking.
• Support the Directorate leadership team by triaging tasks and managing action logs.
• Liaise with external contacts on behalf of the Director and negotiate as necessary.
• Oversee financial administration, including processing invoices and expenses.
• Collaborate with the Leadership support team.

Essential requirements:

• Strong time management skills and the ability to meet tight deadlines.
• Excellent interpersonal skills to build positive relationships.
• Proficiency in Microsoft Office and strong communication skills.
• Strong numeracy skills and the ability to handle financial processes.
• A proactive approach to problem-solving and the ability to work both autonomously and within a team.
• Experience in managing diaries, inboxes, and supporting senior leaders.
• The ability to handle confidential and sensitive information with discretion.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.