Up to £28000 per annum
5 months ago
A leading environmental charity are looking for a Chief Executive's Office Administrator on a part time (2 days per week), fixed term contract basis for 6 months. You will be providing administrative support to the Executive Officer in the smooth running of the Chief Executive's Office, with a focus on assisting with diary management and arranging and servicing meetings.
*Preparation of meeting papers and writing minutes within set deadlines e.g. fortnightly senior leadership meetings and occasional support to the chair and trustees.
*Plan events e.g. senior leadership team and board of trustee strategy away days / lunch & dinners
*Arrange meetings by setting up video conferencing/meeting rooms - trouble shooting any technical problems
*Book travel, venues and accommodation in line with budget guidance / suppliers service level agreements
*Arrange briefings across teams to ensure the chief executive and chair are fully prepared for meetings
*Assist with the meeting arrangements of the chair and chief executives outlook calendars - ensuring follow through of related activities and communication
*Process expense claims and invoices
*Keep administration and records up to date
*Assist with the gathering, analysing and monitoring of data where needed e.g. online feedback surveys.
*Support the chief executive's office with administrative tasks as reasonably required
The charity are currently following government guidelines and working from home, only travelling to the office for essential business need.
A laptop will be provided to successful candidates. Please apply today!
Cause: Environmental Charity
Role: Office Administrator - Chief Executive's Office
Location: Southwark - Currently following Government Guidelines for Covid-19 including home working and travelling to the office for essential business needs.
Employment Type: Part Time (2 days per week) - Fixed Term Contract for 6 months
Salary/rate: £28,000 FTE
Working hours: 14 hours per week