£10.88 - 10.88 per hour
OS Temp Team
over 1 year ago
Area Administrator - Temporary (PART-TIME)
Our client a large and reputable welfare charity are seeking an Area Administrator to support the team for a 2 month period starting ASAP, this is a part-time role working 17.5 hours per week, flexible on how they are spread throughout the week.
To support the Area Manager in the effective operation of all aspects of the work of the area and in the achievement of area plans and objectives.
1.Be responsible for the effective operation of the Area office, including opening and drafting correspondence, maintaining filing systems and keeping the intranet up to date.
2.Co-ordinate and support a range of meetings and events to ensure the smooth operation of the Area, including various area and team meetings involving both external and internal personnel.
3.Manage the effective processing of all purchase orders and payments for authorisation in accordance with Legion procedures; track and trouble shoot payments with the Accounts/Finance department.
4.Take responsibility for ensuring that a range of databases used by the office are maintained and kept up to date, supporting the Advice and Information team as required with co-ordinating data on services and support available for beneficiaries and other stakeholders across the area.
5.Ensure that reports and statistical data are received from staff in good time for relevant meetings, co-ordinating and interpreting these as required by the Area Manager to ensure that they reflect an up to date position on relevant activities. Support the Area Manager in monitoring performance against plans and objectives, producing reports and returns as required.
6.Co-ordinate the collation of local information as required by the knowledge management team to support the development of the knowledge database.
7.Undertake research into a range of issues in support of the planning and delivery of area services, preparing reports and recommendations for the Area Manager as required.
8.Plan and organise events involving a range of stakeholders in support of the achievement of area plans and objectives.
Skills and expereince:
Demonstrable experience at providing administrative and secretarial support to manager level working in a large organisation
Experience of minute taking
Previous expereince working the charity sector (desirable)
Good IT skills including Microsoft Office and databases
Effective interpersonal skills - able to engage effectively with a range of audiences
Ability to develop and maintain effective working relations with volunteers, other ex-Service and charitable organisations and government agencies
Temporary - 2 Months
17.5hrs per week (flexible)
We value diversity at TPP and welcome applications from all sections of the community.